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Destination Management

“True love stories never have endings.” — Richard Bach

Destination Management Services

We literally travel to the ends of the earth for our clients. We pack our cache of planning tools and use our design expertise to transform new spaces and foreign places into divine destinations for our discerning clientele.

Ultra Event Production Services include:

  • Unlimited phone, email and face-to-face meetings
  • Venue assessment and site inspection*
  • Overall Event Design – expanded to include pre-function events, main celebration, activities or outings and farewell brunch
  • Event Theme Development (cohesive design and décor plan for entire event, both outdoors and indoors if applicable)
  • Budget development and cost management for entire event
  • Vendor referrals and selection assistance for all event components including décor, entertainment, photography and videography
  • Vendor contract reviews, deposit submissions and payment disbursements
  • Transportation assessment and staffing for duration of the weekend
  • Printed materials portfolio development and auxiliary product provisioning-includes design, selection, shipping, placement and recovery (save the dates, invitations, hospitality bags and collateral event branding materials)
  • Timeline management for all events
  • Vendor interviews, recommendations and bid submissions
  • Site inspections for all events and menu selection assistance
  • Vendor selection and coordination
  • Overall event design and logistical plan, including room blocks at area hotels, transportation, outings and excursions
  • Event and hospitality staffing- minimum of 2, based on guests’ attendance (event set-up through breakdown for the span of weekend)
  • Vendor set up and breakdown supervision by on-site coordinator
  • Transportation management for all events
  • Event Closeout/Follow-up (includes rental equipment returns and return shipping of client’s event materials)

Exact price of services is based on:

  • Number of guests or attendees
  • Complexity of the event
  • Location of event and related activities
  • Number of months in advance that services are secured

*Actual travel expenses, lodging and per diem will be billed to the client